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School Trips Made Simple

Expense Management Solutions for Schools and Universities

Your complete guide to expense management and payments in schools and universities is here. Learn how to save time and money when handling all staff expenses.

Book a demo
Expense Cards for staff

Empower teachers with smart company cards
Save Time and Money

Save 45 minutes on an average expense report
International and Domestic Trips

Choose from Sterling or Global cards
Tracking and Reporting

Automate expense reports and track spend in real-time

Could this be your teaching staff?

An expense card replaces cash for a teacher, streamlining administrative tasks. It empowers educators to swiftly make purchases on school trips or for classroom supplies, eliminating the need for manual reimbursement processes. Finance teams can control budgets and spend and report easily. With reduced paperwork, teachers can dedicate more time to student-focused activities, fostering a conducive learning environment. This efficient solution simplifies expense tracking, allowing educators to concentrate on enriching educational experiences and fostering meaningful interactions with their students.

WIN! £200 towards your next school trip

Join HUNDREDS of other UK schools making expenses more simple for teachers and admin staff on school trips. Sign-up to our Schools Expense Management Platform and go in the draw to win £200 loaded onto your Smart Expense Card/s ready to use on your next school trip - a new prize available every month!

That's 4 x prizes of £200 loaded onto your Smart Expense Card available, one each month until 31 December 2023, so make sure you don't miss out! T&C's apply. Get in touch with our dedicated team 0207 042 7611, book a demo or fill out the form below to take advantage of this offer.

Revolutionise School Trips

With the mounting cost-of-living crisis, school children are now at risk of missing out on essential education due to a lack of resources and funds. For teachers, it’s devastating to think that students are not getting everything they need from school due to something completely outside your control.

Caxton understand how to 'deliver more with less' and make your budgets go further. Switching to an automated expense management solution will be instrumental in helping your school trips run smoothly, efficiently, and at the lowest possible cost. We can also:

  • Support teachers to easily and quickly process overseas trip costs
  • Offer the finance department real-time tracking over company spending
  • Integrate with your accounting system to simplify bookkeeping
Book a demo

Free resources for schools

OUR PAYMENTS EXPERTISE STARTS WITH OUR PEOPLE

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Money for the Brain or Money Down the Drain?
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Top Tips for Teachers Planning a School Trip Overseas
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10 Free School Trips for 2023
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Planning a School Trip Amid the Cost of Living Crisis

Control spending on school outings

School trips are a formative time in a young person's life and education. Safely travelling away from home, whether it's to the next county or country, comes with a lot of work. Permission slips, fees to pay, back to pack, kit lists sent to parents, behaviour outlines explained, chaperones to organise and accommodation to source. The last thing teachers have to worry about is how much cash they need to withdraw and carry on them.

Let's pause right there. We wouldn’t use cash on a family or personal trip, so why are schools still expecting teachers to carry cash? Moving to an automated prepaid expense card system takes the stress out of cash for teachers and they can focus on the learning outcomes for students, instead of the security and responsibility of carrying a large amount of cash on them.

Book a demo

Trusted in Education across the UK

OUR EXPERTS WORK WITH SCHOOLS AND UNIVERSITIES ACROSS THE ENTIRETY OF THE UK

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St Edmunds Catholic Academy
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University of Essex
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Independent School Reduces School Trip Admin

Find the perfect card for your business

Most popular choice
Sterling
from £4.00
monthly
business sterling card
Multi-currency
£0.00
monthly
business card
Account feeVaries*Varies*
Platform feeVaries*Varies*
Set-up feeVaries*Varies*
Company cardsFrom £4 / monthFree
Card FX conversion2.49%**2.49%**
Card loadsFreeFree
Domestic Card payments Free £1.50
International Card payments Free Free
Domestic ATM withdrawals Free £1.50
International ATM withdrawals Free £1.50
Card renewalsFreeFree
Replacement cardsFree£5.00
Unlimited cards
Domestic payments
International payments
Scheduled payments
Bulk Payments
Payroll processing
Reporting
User app
System Integrations - Xero, Quickbooks
API
Phones support
Dedicated account manager
* Fees charged depend on company size, card volume and individual requirements.


Prices start from £4 per month on our Sterling Cards. £4 is based on minimum uptake of 50 cards.

Get started today


Say goodbye to missing receipts and time-consuming expense reports. Set up your Caxton account online or speak to an expert today on 0207 042 7611 or book a demo to see how our platform will work for you.

Read our Business Payment Terms & Conditions

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London, E18FA, UK


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©2023 Caxton Payments Limited is authorised and regulated by the Financial Conduct Authority for FSMA authorised business (FRN: 431844) and for the issuing of electronic money and payment services (FRN: 900663). Registered office: 2 Leman Street, London, E18FA, UK. We are also registered as a data controller with the Information Commissioner’s Office, registration number Z7413780.

The Caxton card is issued by PSI-Pay Ltd pursuant to a license by Mastercard® International Incorporated.

Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated.